2025 Beyond Activ AMERICAS – RESOURCES
IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS
We are truly thankful for your support of our 2025 Beyond Activ Americas, the must attend event for health, fitness, wellness, hospitality & leisure. Below you’ll find all event-related information; venue details, festival timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms, speakers and sponsor banners, and other material to promote your involvement at the event.
FOR ATTENDEES
Save the Date
Dates and Venue info
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2 - 3 October 2025
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Hilton Anatole
2201 Stemmons Freeway, Dallas, TX 75207, TX, USA -
Click Here For Map
Discounted Hotel Accommodation
Book Your NYC Accommodation Now – Our Hotel Block at Marriott Marquis is Sold Out. You Can Still Book Accommodation directly at the Marriott Marquis or at the nearby Millennium Broadway. Links Below.
Book Marriott – https://www.marriott.com/en-
Book Millennium – https://www.millenniumhotels.
Discounted Hotel Accommodation
We encourage all visiting and international delegates to stay at the Hilton Anatole. By staying at this hotel, you’ll maximize your experience during the Festival and its associated networking functions.
We have secured a limited number of discounted rooms at the Hilton Anatole, to secured yours , please go to: https://book.passkey.com/e/50938612
Tips to Ensure You a Great Festival
- View the agenda online to pick the sessions you wish to attend
- Book your accommodation at either Hilton Anatole before rooms sell out.
- You will need either an Electronic System for Travel Authorisation (ESTA) visa waiver or a visa to enter or transit the USA as a visitor. Please apply for your visa in advance.
- View the attendee list online to see what other companies you will meet there.
- Bring business cards so you can exchange them with other attendees
- Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can also find you there. Connect now!
- If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.
Festival Timings
MON 20 NOVEMBER
7.00PM onwards: Exhibition Build Up – We will have a schedule with the exact bump in time sent out closer to the event date. Please email ashley@beyondactiv.com and let her know what items you will be bringing in
TUES 21 NOVEMBER
6.30AM – 7.30AM: Botanic Gardens Networking Walk, Stretch and Meditation Session
8.00AM – 9.00AM: Delegate Registration
9.00AM – 5.00PM: Leadership Summit and Innovation & Investment Summit
5.00PM – 7.00PM: Icebreaker Networking Reception
7.00PM – 10.00PM: Industry Celebration Dinner
WEDNESDAY 22 NOVEMBER
6.30AM – 7.30AM: Botanic Gardens Networking Walk, Stretch and Meditation Session
8.00AM – 9.00AM: Delegate Registration
9.00AM – 5.00PM: Leadership Summit and Innovation & Investment Summit
5.00PM – 6.00PM: Closing Networking Hour
5.30PM: Exhibition Tear Down
THURSDAY 23 NOVEMBER
Dress Code
1 Oct (Dallas Club Tours & Experiences): Comfortable clothes and athleisure is recommended, especially if you are planning to workout.
2 – 3 Oct (Conference Stages): Business casual, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no (tiny) shorts, open shoes or flips flops.
2024 Floorplan
Connect with other attendees - Tell them you're attending too!
We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/americas
Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.
" I'm looking forward to attending Beyond Activ Americas over 2 - 3 October in Dallas, Texas, USA! Let's connect now if you will be there too! If you haven't booked your ticket yet and you are considering to join, you can view their impressive agenda and speaker list here: https://beyondactiv.com/events/americas/”
FOR SPONSORS & EXHIBITORS
***Very Important - Next Steps, Collaterals & Timelines***
Please diarise and action these points in the coming weeks and where relevant email day@beyondactiv.com
- High-resolution picture and bio of your designated speaker(s)
- 60-sec promo video (landscape, 16:9 ratio, mp4 format)
- Details of your designated colleagues to attend the event -(1) name, (2) email, (3) phone number and (4) job title
- A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event.
- If any of your guests have any dietary requirements, please let me know in due time.
- Book discounted accommodations for your colleagues attending the event at Hilton Anatole before rooms sell out.
- For Exhibitors only – We will provide you with the exhibitor manual and our contractor’s details within the next few weeks. In the meantime, if you have an exhibition enquiry, you can email Ashley@beyondactiv.com.
- Please ensure you (and your company) post your speaker and/or sponsor/exhibitor banners (below) on your business/social media channels to shoutout your involvement.
Discounted Hotel Accommodation
We encourage all visiting and international delegates to stay at the Hilton Anatole. By staying at this hotel, you’ll maximize your experience during the Festival and its associated networking functions.
We have secured a limited number of discounted rooms at the Hilton Anatole, to secured yours please go to: https://book.passkey.com/e/50938612
60-Sec Promo Video – Needed by 31st July
We will be looping around a montage of sponsor videos on a large LED wall and across various screens at the event to increase the visual and immersive experience. If you want your video to be included please start planning with your relevant colleagues and get ready to send this mp4 file to day@beyondactiv.com. Your video should be no longer than 60 secs in length, 16:9 ratio and in MP4 format.
Exhibition Booths Design, Building & Cost
Please find the attached Exhibitor Manual with all the information and costs associated with booth design and build for the different space sizes. It also includes prices on material handling, storage and logistics.
For exhibitors who want specific fabrication, design, or banners printing, please contact our contractor, (Mr) Ryan Connors at ryanc@csiworldwide.net or (Miss) Allie Wrede alliew@csiworldwide.net as soon as possible so they can assist you with your exhibition/set up requirements. Please add ashley@beyondactiv.com and jolin@beyondactiv.com to help you and your team coordinate.
If you have a preferred contractor, please connect them with ashley@beyondactiv.com and she will follow up with the necessary set up instructions.
ELECTRICAL AND INTERNET/WIFI NEEDS:
Electrical / Power Needs: Every exhibition booth is provided with 1 standard 500 Watt electrical point (sufficient for laptop charging/monitor display only). If you have specific power requirements for equipment, please send to Ashley (ashley@beyondactiv.com).
Wifi/Wired Internet Needs: The hotel does not provide wifi. If you need wifi/dedicated wired internet lines, please send Ashley (ashley@beyondactiv.com) your specific requirements.
EXHIBITION BUILD UP & TEAR DOWN TIMINGS:
- Exhibition Build-up: Tuesday, 17th September 2024 3AM – 7AM (We will have a schedule with the exact bump in time sent out closer to the event date)
- Exhibition Tear-Down – Wednesday, 18th February 2024, 2PM – 5PM
Equipment & Material Deliveries
Please note that all deliveries for the event will have to be made to the FedEx office at Marriott Marquis. Attached are the shipping instructions and package handling fees. Please email your requirements to karen.sanchez@fedex.com and ashley@beyondactiv.com.
FOR SPEAKERS
Speakers information
ALL CONFIRMED SPEAKERS ARE AUTOMATICALLY REGISTERED AS VIP GUESTS AND CAN ACCESS THE FULL FESTIVAL
In the coming weeks, we will connect you to your fellow speakers. If you have any AV requirement, please let us know. If you are using slides/power point presentation, please send it to us 1 week before the event.
Book Your Discounted Accommodation
at Hilton Anatole Now Before Rooms Sell Out.
Want to Sponsor, Exhibit Or Speak at this Event?
