2025 Beyond Activ World – RESOURCES

IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS

We are truly thankful for your support of our 2025 Beyond Activ World. Below you’ll find all event-related information; venue details, festival timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms, speakers and sponsor banners, and other material to promote your involvement at the event.

FOR ATTENDEES

Save the Date!

Firstly, let’s save the date!

Add to Calendar

Dates and Venue

4 – 5 June 2025
Raffles City Convention Centre, Singapore
80 Bras Basah Rd, Singapore, 189560, Singapore
Click Here For Map

Book Your Discounted Hotel Accommodation

We encourage all visiting and international delegates to stay at either the Fairmont Hotel or Swissotel, both of which are located directly adjacent to the Raffles City Convention Centre. By staying at either of these, you’ll maximise your experience during the Festival and its associated networking functions. Secure your discounted accommodation, before rooms sell out below:

Fairmont Singapore: https://www.idem.events/r/beyond-activ-world-2025-122f58bc
Swissotel The Stamford: https://www.idem.events/r/beyond-activ-world-2025-137b342d

Tips to Ensure You a Great Festival

View the final agenda online to pick the sessions you wish to attend.
Discounted accommodation at our hotel block usually sell out early. Secure your room now at Fairmont Singapore or Swissotel The Stamford.
View the attendee list to see what other companies you will meet there.
Bring business cards so you can exchange them with other attendees.
Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can also find you there.
If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.

2025 Timings

TUESDAY 3 JUNE

5.00PM – 8.00PM: Ezypay Networking Reception

WEDNESDAY 4 JUNE

8.30AM – 9.15AM: Delegate Registration
8.30AM – 5.00PM: Exhibition Zones
9.15AM – 5.00PM: Beyond Summits
9.15AM – 5.00PM: Beyond Connections (1-on-1 Meetings)
6.00PM – 7.00PM: Networking Reception
7.00PM – 10.00PM: Awards Dinner

THURSDAY 5 JUNE

8.30AM – 9.15AM: Delegate Registration

8.30AM – 4.00PM: Exhibition Zones
9.15AM – 4.00PM: Beyond Summits

9.15AM – 4.00PM: Beyond Connections (1-on-1 Meetings)
4.00PM – 5.00PM: Beyond Business Hour and End of Beyond Activ World 2025

Dress Code

3 June Evening (Ezypay Networking Reception): Smart-casual to formal. The choice is yours.

4 – 5 June Day Time (Beyond Summits, Exhibition, VIP Networking Lounge and 1-on-1 Meetings): Business casual, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no (tiny) shorts, open shoes or flips flops.

4 June Evening (Awards Dinner): The dinner dress code is anything from smart-casual up to formal – we give everyone the option of dressing up nicely, to whatever degree they want to.

2025 Floor Plan

Secure Your Booth at 2025 Beyond Activ World Today!

Exhibition spaces are limited. If you wish to showcase your product or service to our industry’s most influential leaders, book your space today. You can view exhibition and sponsorship prices here or contact Jolin at Jolin@beyondactiv.com or Blair at Blair@beyondactiv.com for more details.

Connect with other attendees - Let them know you're attending too!

We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your social media posts, website, newsletter or blogs. Please link these banners to https://beyondactiv.com/events/world

Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.

I'm looking forward to attending Beyond Activ World over 4 - 5 June in Singapore! Let's connect now if you will be there too! If you haven't booked your ticket yet and you are considering to join, you can view their impressive agenda and speaker list here: https://beyondactiv.com/events/world/agenda/ - Hope to see you there!

FAQs

How do I access my ticket(s)?

There is no physical ticket for this event. Once your purchase is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badge.

Can I transfer my ticket to someone else?

Yes, you can transfer your ticket to someone else. Please email Sara at sara@beyondactiv.com with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

Can I get a refund if I can't attend the event?

No, we have a no refund policy unless the event is cancelled. However, we will issue you a credit(s) for you to attend another Beyond Activ event of your choice.

What if the event is cancelled or rescheduled?

If an event is cancelled, you will be refunded in accordance with our refund policy. If the event is rescheduled, your ticket will remain valid for the new date. You will be notified by email with all the details.

What if I can't attend the event after purchasing tickets?

If you are unable to attend, you can transfer the ticket to someone else in your organisation or you will receive credits to attend another Beyond Activ event of choice. In this case, please email sara@beyondactiv.com.

What to do if I have severe allergies?

Please email Ashley at ashley@beyondactiv.com informing us of your allergy so we can ensure there is suitable food for you.

Can I register and buy a ticket at the event? 

Yes head down to our registration counter and you can get a ticket there. You will receive your VIP badge on the spot.

Where do I go to check in?

Head down to our registration counter at our event to check-in. Do have your confirmation email ready with you.

Will conference sessions be recorded?

No, our conference sessions will not be recorded. We encourage you to attend in person to maximise your networking and learning experience!

What is included in my event/ticket registration?

Your ticket grants you full access to all networking sessions, onsite F&B, panel discussions and exhibition hall.

Do you offer a one-day pass?

No, we do not offer a one-day pass at this time. However, if you can only attend one day, we can offer you a revised ticket rate. Please email sara@beyondactiv.com for this request.

What is the dress code?

Business casual, casual or athleisure. Your comfort is key. 

Do you have non-VIP tickets available?

We do not offer non-VIP tickets at this time.

I have purchased a ticket but have not received my confirmation email yet. Who do I contact?

Please email day@beyondactiv.com

Is there food provided at the event?

Yes, lunch and tea time snacks will be provided during the hourly breaks throughout the event.

Who is attending the event?

You may view the full attendee list by clicking the ATTENDEE LIST tab above

Which level is the event at?

Raffles City Convention Centre is located on Level 4 via the escalators.

How do I book discounted accommodation?

Visit the links here for discounted accommodation:
Fairmont Singapore: https://www.idem.events/r/beyond-activ-world-2025-122f58bc
Swissotel The Stamford: https://www.idem.events/r/beyond-activ-world-2025-137b342d

Is there an event app?

No, we do not have an app. You may refer to the full event agenda here: https://beyondactiv.com/events/world/agenda/

I can’t pay by credit card; is there an alternate payment method?

You can pay by PayPal or bank transfer, please contact sara@beyondactiv.com for more details.

How do I know if I have access to a dinner ticket?

All VIP tickets include access to any dinner Beyond Activ has planned during the event. We cannot however offer access to any dinners our partners host across our event, as those dinners are invite only and at the behest of the partner host.

FOR SPONSORS & EXHIBITORS

Very Important - Next Steps, Collaterals & Timelines

Please diarise and action these points in the coming weeks and where relevant email your designated account manager with the below information (if you haven’t done so) by the 30th April:

High-resolution picture and bio of your designated speaker(s)
60-sec promo video (16:9 ratio, mp4 file)
Details (name, email, job title and phone number) of your designated colleague attending the event
A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event.
If any of your guests have any dietary requirements, please let us know in due time.
Discounted accommodation at our hotel block sells out early. Book accommodation for your speakers and/or colleagues at Fairmont Singapore or Swissotel The Stamford now to guarantee the best rates.
For Exhibitors only – please download the exhibitor booth fabrication deck here and contact our contractors INX at exhibits@inx.com.sg as soon as possible so they can assist you with your exhibition/setup requirements.
Please post your speaker/sponsor/exhibitor banners (we will send them to you via email soon) on your business/social media channels to shoutout your involvement at the event.

Submit by 30th April - 60-sec Promo Video

Add to Calendar

We will loop around a montage of sponsor videos on large screens to increase your brand visibility during the event. If you want your video to be included, please send your mp4 file to your designated account manager.

Specifications: Your video should be ~60 seconds in length, 16:9 ratio and in MP4 format.

Submit by 30th April - List of Colleagues Attending the Event

Add to Calendar

Please email your designated account manager with (1) full name, (2) email, (3) job title and (4) phone number of your colleagues attending the event. Every sponsor is entitled to a specific number of tickets. To find out how many tickets you have, please contact your account manager.

Exhibition Booths building & Tearing

We are currently securing our preferred contractor for the event, and will connect all confirmed exhibitors to the contractor very soon. If you have your own preferred contractor, please connect them with Jolin@beyondactiv.com and Ashley@beyondactiv.com. They will follow up with the necessary details and Permit to Work forms from the hotel.

Exhibition Build Up & Tear Down Timings:

Exhibition Build Up – Tuesday 3rd June, from 12pm (We will have a schedule with the exact bump in time sent out closer to the event date. Please email ashley@beyondactiv.com with the list of logistics you will be bringing in)

Exhibition Tear Down – Thursday, 5th June, 5 pm onwards

Equipment & Material Deliveries

Deliveries to the venue will only be accepted 48 hours before the event start date and must be collected within 48 hours after the conclusion of the event. If you would like to send your equipment and/or marketing material to the venue, please contact Ashley@beyondactiv.com and Jolin@beyondactiv.com for more information.

FAQs

How do we access our tickets?

There is no physical ticket for this event. Once your registration is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badges.

How can I get my team registered to attend?

Each sponsor/exhibitor has a specific number of tickets allocated. Please email your account manager (Atiqah, Blair, Crystal, Jolin, Kym or Sara – see contact details below) with the details of each attendee as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

How many tickets do we have as a sponsor?

Each sponsor/exhibitor has a specific number of tickets allocated. To check how many tickets your organisation has allocated please contact your account manager (Atiqah, Blair, Crystal, Jolin, Kym or Sara – see contact details below) directly.

Can I get additional tickets for our team?

Yes, as a sponsor we can offer a discount for you to bring a bigger team. Please contact your account manager (Atiqah, Blair, Crystal, Jolin, Kym or Sara – see contact details below) and they will give you a discount code.

If any of us can’t make it, can we transfer the ticket to someone else?

Yes, you can transfer your ticket to someone else. Please email your account manager (Atiqah, Blair, Crystal, Jolin, Kym or Sara – see contact details below) with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

What am I getting at the booth space/ is there a shell scheme booth provided?

You are free to dress up the allocated 3m by 3m space in any way you would like. There is no shell scheme provided. Please reach out to ashley@beyondactiv.com to be connected with our Official Contractor.

1 basic 5amp power socket
1 trestle table, and 2 banquet chairs
NO additionals like cocktail tables, bar stools etc. provided. All additional furniture has to be rented through our Official Contractor or brought in on your own.

Set up/ Teardown time:

Exhibition Tear Down – Thursday, 5th June, 5 pm onwards

Any additional set up time required needs to be pre-arranged with ashley@beyondactiv.com

I have additional marketing materials I would like to showcase:

Each exhibitor is entitled to 2 banners for display. Drop them off at the Registration table when you arrive and the Operations team will help display them. Location will be determined solely by the Operations team. If you have gift bags or schwag to distribute, please reach out to ashley@beyondactiv.com for display opportunities.

I need internet access for my booth, is there free WiFi?

WiFi is allocated to attendees laptops and phone usage. All Exhibitors will need to purchase a separate router for internet capabilities with our Official Contractor. Please reach out to ashley@beyondactiv.com for more information.