2025 Beyond Activ EMEA – RESOURCES
IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS
We are truly thankful for your support of our 2025 Beyond Activ EMEA, an event tailored for the health, fitness, wellness, hospitality, sports and leisure industries. Below you’ll find all event-related information; venue details, festival timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms, social media banners, and other material to promote your involvement at the event.
FOR ATTENDEES
Save the Date
Dates and Venue info
-
11 – 13 Feb 2025
-
Fairmont Riyadh
Business Gate Qurtubah Area, Riyadh 11552, Saudi Arabia -
Click Here For Map
Your Visa To Enter Saudi Arabia
*** To visit Saudi Arabia, you must buy an online eVisa ***
The eVisa is a one-year, multiple entry visa, allowing tourists to spend up to 90 days in the country. The tourist visa allows you to take part in tourism-related activities such as, (business) events and leisure. All eligible countries are highlighted here: https://visa.visitsaudi.com.
If your country is not in the list, you must contact your nearest Saudi Arabia Embassy for more details.
Please click on this link now to buy your eVisa: https://www.visitsaudi.com/en/travel-regulations
N.B. PLEASE APPLY FOR YOUR VISA AT LEAST TWO WEEKS BEFORE OUR EVENT
Discounted Hotel Accommodation
Fairmont Riyadh is a luxurious five-star hotel where the Fairmont renowned brand embraces the local culture of Saudi Arabia. Our luxury hotel is located in the Business Gate Complex with direct access to more than 60 corporates. Fairmont Riyadh is the nearest luxury hotel from King Khaled international airport (Riyadh Airport). Most activities in the Festival (its conference, networking reception and exhibition) will be held here.
Please email JuanPaolo.Garcia@
For direct accommodation enquiries please contact the Fairmont team at: RIY.Reservations@Fairmont.
Tips to Ensure You a Great Event
- View the final agenda online to pick the sessions you wish to attend
- Book your discounted accommodation at Fairmont Riyadh before rooms are sold out.
- Get your visa to enter into Saudi Arabia ahead in advance.
- View the attendee list online to see what other companies you will meet there (it will be published from December onwards so please check back then)
- Bring business cards so you can exchange them with other attendees
- Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can find you there.
- If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.
Event Timings
TUES 11 FEBRUARY
5.00PM – 7.00PM: Icebreaker Networking Reception
WEDNESDAY 12 FEBRUARY
8.00AM – 9.00AM: Delegate Registration and Opening of Experience Zone
9.00AM – 5.00PM: Opening of Leadership Stage and Investment Stage
5.00PM – 6.00PM: VIP Networking Reception and EMEA Awards Ceremony
THURSDAY 13 FEBRUARY
8.00AM – 9.00AM: Delegate Registration and Opening of Experience Zone
9.00AM – 4.30PM: Opening of Leadership Stage and Investment Stage
4.30PM – 5.00PM: Bon Voyage Networking
Dress Code
11 Feb (Icebreaker Reception at Fairmont): Business smart, casual or athleisure.
12 – 13 Feb (Leadership Summit and Innovation & Investment Summit): Business smart, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no shorts, open shoes or flips flops.
Floorplan
Above is the floorplan for the venue so you can visualise the event and its set-up. We will have more information on the exhibitor list in the next few weeks.
Connect with other attendees - Tell them you're attending too!
We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/emea
Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.
" I'm looking forward to attend Beyond Activ EMEA over 12 - 13 February 2025 in Riyadh, Saudi Arabia! Let's connect if you are attending too! I can't wait to hear from their incredible line-up of experts and meet EMEA's most influential industry leaders there. You can check the agenda and speaker list here: https://beyondactiv.com/events/emea/”
FOR SPONSORS & EXHIBITORS
***Very Important - Next Steps, Collaterals & Timelines***
Please diarise and action these points in the coming weeks and where relevant email day@beyondactiv.com
- High-resolution picture and bio of your designated speaker(s)
- 60-sec promo video (mp4 file)
- Details (name, email, job title and phone number) of your designated colleague guests
- A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event.
- If any of your guests have any dietary requirements, please let me know in due time.
- Book your discounted accommodation at Fairmont Riyadh before rooms are sold out.
- For Exhibitors only – For those with exhibition booths and who want specific fabrication, design, or banner printing down, please download our official contractor, Atlantis’s fabrication pricing list here and contact Miss Lina on lina.bukhari@atlantis-
contracting.com as soon as possible so they can assist you with your exhibition/set up requirements. - Please ensure you (and your company) post your speaker and/or sponsor/exhibitor banners (these will be sent to you via email) on your business/social media channels to shoutout your involvement.
Discounted Hotel Accommodation
Fairmont Riyadh is a luxurious five-star hotel where the Fairmont renowned brand embraces the local culture of Saudi Arabia. Our luxury hotel is located in the Business Gate Complex with direct access to more than 60 corporates. Fairmont Riyadh is the nearest luxury hotel from King Khaled international airport (Riyadh Airport). Most activities in the Festival (its conference, networking reception and exhibition) will be held here. Use the below link to book your discounted hotel accommodation at the event venue for this exciting week.
To secure Beyond Activ’s special rate at Fairmont Riyadh, please book your rooms here: https://www.idem.events/r/2025-beyond-activ-emea-ab202a5c
We advice you to book your room now before they sell out.
For direct accommodation enquiries please contact the Fairmont team at: RIY.Reservations@Fairmont.
60-Sec Promo Video – Needed by 17 January
We will be looping around a montage of sponsor videos on a large LED wall and across various screens at the event to increase the visual and immersive experience. If you want your video to be included please start planning with your relevant colleagues and get ready to send this mp4 file to day@beyondactiv.com. Your video should be no longer than 60 secs in length, 16:9 ratio and in MP4 format.
Exhibition Booths Building & Tearing
For those with exhibition booths and who want specific fabrication, design, or banner printing down, please download our official contractor, Atlantis’s fabrication pricing list here and contact Miss Lina on lina.bukhari@atlantis-
If you have your own preferred contractor, please connect them with ashley@beyondactiv.com and she will follow up with the necessary set up instructions.
EXHIBITON BUILD UP & TEAR DOWN TIMINGS:
- Exhibition Build-up: Tuesday, 11 February 2025 08:00 – 22:00 (We will have a schedule with the exact bump in time sent out closer to the event date. Please email ashley@beyondactiv.com and let her know what items they are bringing in)
- Exhibition Tear-Down – Thursday, 13 February 2025, 17:30
Equipment Material Deliveries
Deliveries to the venue will only be accepted 48 hours before the event start date and must be collected within 48 hours after the conclusion of the event. Please download, review and fill in the below documents:
- Delivery Label – Please download/fill in and paste the label below on your boxes to be delivered to the Sofitel Sydney Wentworth.
- Delivery Collection – Download and use the collection label below to collect your boxes after the event is finished.
- Exhibitor Information Pack – Please download the hotel exhibitor manual for information on delivery, parking, storage and more.
FOR SPEAKERS
Speakers information
ALL CONFIRMED SPEAKERS ARE AUTOMATICALLY REGISTERED AS VIP GUESTS AND CAN ACCESS THE FULL FESTIVAL
In the coming weeks, we will connect you to your fellow speakers. If you have any AV requirement, please let us know. If you are using slides/power point presentation, please send it to us 1 week before the event.
Book Your Discounted Accommodation Now Before Rooms Sell Out.
Want to Sponsor, Exhibit Or Speak at this Event?
