2025 Beyond Activ World – RESOURCES

IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS

We are truly thankful for your support of our 2025 Beyond Activ World. Below you’ll find all event-related information; venue details, festival timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms, speakers and sponsor banners, and other material to promote your involvement at the event.

FOR ATTENDEES

Save the Date

Firstly, let’s save the date!

Add to Calendar

Dates and Venue info

4 – 5 June 2025
Raffles City Convention Centre, Singapore
80 Bras Basah Rd, Singapore, 189560, Singapore
Click Here For Map

Discounted Hotel Accommodation

We encourage all visiting and international delegates to stay at either the Fairmont Hotel or Swissotel, both of which are located directly adjacent to the Raffles City Convention Centre. By staying at either of these, you’ll maximise your experience during the Festival and its associated networking functions.

To secure your discounted accommodation, click on the links below:

Fairmont Singapore: https://www.idem.events/r/beyond-activ-world-2025-122f58bc
Swissotel The Stamford: https://www.idem.events/r/beyond-activ-world-2025-137b342d

Tips to Ensure You a Great Festival

View the final agenda online to pick the sessions you wish to attend.
Discounted accommodation at our hotel block usually sell out early. Secure your room now at Fairmont Singapore or Swissotel The Stamford.
View the attendee list to see what other companies you will meet there.
Bring business cards so you can exchange them with other attendees.
Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can also find you there.
If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.

2025 Timings

TUESDAY 11 JUNE

3.00PM – 5.00PM: Networking Sightseeing Walk
5.00PM – 7.00PM: Icebreaker Reception

WEDNESDAY 12 JUNE

8.00AM – 9.00AM: Delegate Registration
9.00AM – 5.00PM: Beyond Summits
5.00PM – 6.00PM: Beyond Business Hour
7.00PM – 10.00PM: Awards Dinner

THURSDAY 13 JUNE

8.00AM – 9.00AM: Delegate Registration
9.00AM – 5.00PM: Beyond Summits

9.00AM – 5.00PM: 1-on-1 Meetings
5.00PM – 6.00PM: Bon Voyage Party

Dress Code

11 June Evening (VIP Icebreaker Networking Reception): Smart-casual to formal. The choice is yours.

12 – 13 June Day Time (Leadership Summits, Exhibition, VIP Networking Lounge and 1-on-1 Meetings): Business casual, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no (tiny) shorts, open shoes or flips flops.

12 June Evening (Awards Dinner): The dinner dress code is anything from smart-casual up to formal – we give everyone the option of dressing up nicely, to whatever degree they want to.

Floorplan

Above is the floorplan for the venue so you can visualise the event and its set-up.

Connect with other attendees - Tell them you're attending too!

We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/world

Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.

" I'm looking forward to attending Beyond Activ World over 11-13 June in Singapore! Let's connect now if you will be there too! If you haven't booked your ticket yet and you are considering to join, you can view their impressive agenda and speaker list here: https://beyondactiv.com/events/world/agenda/”

FOR SPONSORS & EXHIBITORS

Very Important - Next Steps, Collaterals & Timelines

Please diarise and action these points in the coming weeks and where relevant email day@beyondactiv.com with the below information (if you haven’t done so) by the 30th April:

High-resolution picture and bio of your designated speaker(s)
60-sec promo video (16:9 ratio, mp4 file)
Details (name, email, job title and phone number) of your designated colleague attending the event
A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event.
If any of your guests have any dietary requirements, please let us know in due time.
Discounted accommodation at our hotel block sells out early. Book accommodation for your speakers and/or colleagues at Fairmont Singapore or Swissotel The Stamford now to guarantee the best rates.
For Exhibitors only – please download the exhibitor booth fabrication deck here and contact our contractors INX at exhibits@inx.com.sg as soon as possible so they can assist you with your exhibition/setup requirements.
Please post your speaker/sponsor/exhibitor banners (we will send them to you via email soon) on your business/social media channels to shoutout your involvement at the event.

60-Sec Promo Video – Needed by 30th April

We will be looping around a montage of sponsor videos on a large LED wall and across various screens at the event to increase the visual and immersive experience. If you want your video to be included please start planning with your relevant colleagues and get ready to send this mp4 file to day@beyondactiv.com. Your video should be no longer than ~60 secs in length, 16:9 ratio and in MP4 format.

Exhibition Booths building & Tearing

For those with exhibition booths and who want specific fabrication, design or banner printing done, please download the exhibitor booth fabrication deck here and contact our contractors INX at exhibits@inx.com.sg as soon as possible so they can assist you with your exhibition/setup requirements.

If you have your own preferred contractor, please connect them with xingxing@inx.com.sg and ashley@beyondactiv.com. They will follow up with the necessary Permit to Work forms from the hotel.

EXHIBITON BUILD UP & TEAR DOWN TIMINGS:

Exhibition Set Up – Tuesday 3 June, 7pm onwards (We will have a schedule with the exact bump in time sent out closer to the event date. Please email ashley@beyondactiv.com with the list of logistics you will be bringing in)
Exhibition Tear Down – Thursday, 5 June, 5 pm onwards

Equipment & Material Deliveries

Deliveries to the venue will only be accepted 48 hours before the event start date and must be collected within 48 hours after the conclusion of the event. If you would like to send your equipment and/or marketing material to the venue, please contact Ashley@beyondactiv.com and Jolin@beyondactiv.com for more information.

FOR SPEAKERS

Speakers information

ALL CONFIRMED SPEAKERS ARE AUTOMATICALLY REGISTERED AS VIP GUESTS AND CAN ACCESS THE FULL FESTIVAL

In the coming weeks, we will connect you to your fellow speakers. If you have any AV requirement, please let us know. If you are using slides/power point presentation, please send it to us 1 week before the event.