2025 Info & RESOURCES
IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS
We are truly thankful for your support of our 2025 Beyond Activ Americas, the must attend event for health, fitness, wellness, hospitality & leisure. Below you’ll find all event-related information; venue details, event timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms and promotional banners to promote your involvement at the event.
FOR ATTENDEES
Save the Date
Dates and Venue info
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24 - 25 June 2026
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Novotel Madrid Center, Spain
Calle de O'Donnell, 53, Salamanca, 28009 Madrid, Spain -
Click Here For Map
Discounted Hotel Accommodation
We encourage all visiting and international delegates to stay at the Novotel Madrid Center. By staying at this hotel, you’ll maximize your experience during the event and its associated networking functions.
We have secured a limited number of discounted rooms at the Novotel Madrid Center, to be provided soon.
Tips to Ensure You a Great Festival
- View the final agenda online to pick the sessions you wish to attend
- Book your discounted accommodation at Novotel Madrid Center before rooms sell out.
- Check if you need visa to enter into Spain and apply for it in advance.
- View the attendee list online to see what other companies you will meet there.
- Bring business cards so you can exchange them with other attendees.
- Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can also find you there. Connect now!
- If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.
Event Timings
TUESDAY 23 JUNE
12.00PM onwards: Exhibition Set Up – (Detailed schedule will be sent to you closer to the event date)
5.00PM – 8.00PM: Icebreaker Networking Reception
WEDNESDAY 24 JUNE
8.00AM – 9.15AM: Delegate Registration
9.15AM – 5.00PM: Beyond Business Stage
10.15AM – 5.00PM: Beyond Technology Stage
11.00AM – 5.00PM: Beyond Connections
5.00PM – 7.00PM: Networking Reception
THURSDAY 25 JUNE
8.00AM – 9.15AM: Delegate Registration
9.15AM – 4.00PM: Beyond Fitness Stage
11.15AM – 4.00PM: Beyond Health & Wellness Stage
11.00 – 4.00PM – Beyond Connections
4.00PM – 5.00PM: Closing Networking Hour
5.00PM: Exhibition Tear Down
Dress Code
24 – 25 June Daytime (Conference and 1-on-1 meetings): Business casual, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no (tiny) shorts, open shoes or flips flops.
Floorplan
We have a limited number of exhibition spaces available. If you are looking to showcase your service or product to Oceania’s leading operators, you can view all exhibition opportunities and costs here or contact our team directly using our contact details below.
Connect with other attendees - Tell them you're attending too!
We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/europe/
Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.
" I'm looking forward to Beyond Activ Asia-Pacific over 2 - 3 December in Melbourne, Australia! Let's connect now if you will be there too. If you haven't booked your ticket yet and you are considering to join, you can view their impressive speaker line-up and agenda here: https://beyondactiv.com/events/europe/”
FAQs
There is no physical ticket for this event. Once your purchase is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badge.
Yes, you can transfer your ticket to someone else. Please email Sara at sara@beyondactiv.com with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
No, we have a no refund policy unless the event is cancelled. However, we will issue you a credit(s) for you to attend another Beyond Activ event of your choice.
If an event is cancelled, you will be refunded in accordance with our refund policy. If the event is rescheduled, your ticket will remain valid for the new date. You will be notified by email with all the details.
If you are unable to attend, you can transfer the ticket to someone else in your organisation or you will receive credits to attend another Beyond Activ event of choice. In this case, please email sara@beyondactiv.com.
Please email Ashley at ashley@beyondactiv.com informing us of your allergy so we can ensure there is suitable food for you.
Yes head down to our registration counter and you can get a ticket there. You will receive your VIP badge on the spot.
Head down to our registration counter at our event to check-in. Do have your confirmation email ready with you.
No, our conference sessions will not be recorded. We encourage you to attend in person to maximise your networking and learning experience!
Your ticket grants you full access to all networking sessions, onsite F&B, panel discussions and exhibition hall.
No, we do not offer a one-day pass at this time. However, if you can only attend one day, we can offer you a revised ticket rate. Please email sara@beyondactiv.com for this request.
Business casual, casual or athleisure. Your comfort is key.
We do not offer non-VIP tickets at this time.
Please email day@beyondactiv.com
Yes, lunch and tea time snacks will be provided during the hourly breaks throughout the event.
You may view the full attendee list by clicking the ATTENDEE LIST tab above
The event is happening on Basement 1. Easy access from the stairs or lifts at the hotel lobby.
Link for discounted accommodation to be available soon.
No, we do not have an app. You may refer to the full event agenda here: https://beyondactiv.com/events/world/agenda/
You can pay by PayPal or bank transfer, please contact sara@beyondactiv.com for more details.
FOR SPONSORS & EXHIBITORS
***Very Important - Next Steps, Collaterals & Timelines***
Please diarise and action these points in the coming weeks and where relevant email your designated account manager with the below information (if you haven’t done so) by the 30th May:
- High-resolution picture and bio of your designated speaker(s)
- 60-sec promo video (landscape, 16:9 ratio, mp4 format)
- Details of your designated colleagues to attend the event -(1) name, (2) email, (3) phone number and (4) job title
- A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event
- If any of your guests have any dietary requirements, please let me know in due time
- Discounted rooms at our hotel block sell out early. Book discounted accommodations for your colleagues attending the event at Novotel Madrid Center before rooms sell out.
- For Exhibitors only – We will provide you with the exhibitor manual and our contractor’s details within the next weeks. In the meantime, if you have an exhibition enquiry, you can email Ashley@beyondactiv.com.
- Please ensure you (and your company) post your speaker and/or sponsor/exhibitor banners (these will be emailed to you and your team) on your business/social media channels to shoutout your involvement.
Submit by 30 May - 60-Sec Promo Video
We will loop around a montage of sponsor videos on large screens to increase your brand visibility during the event. If you want your video to be included, please send your mp4 file to your designated account manager.
Specifications: Your video should be ~60 seconds in length, 16:9 ratio and in MP4 format.
Submit by 30 May - List of Colleagues Attending the Event
Please email your designated account manager with (1) full name, (2) email, (3) job title and (4) phone number of your colleagues attending the event. Every sponsor is entitled to a specific number of tickets. To find out how many tickets you have, please contact your account manager.
Exhibition Booths building & Tearing
For those with exhibition booths and who want specific fabrication, design or banner printing done, please download the fabrication pricing list and contact our contractors, craig@
If you have your own preferred contractor, please connect them with ashley@beyondactiv.com
EXHIBITION BUILD UP & TEAR DOWN TIMINGS:
Exhibition Build-up: Monday 2 December, 9pm onwards (We will have a schedule with the exact bump in time sent out closer to the event date. Please email ashley@beyondactiv.com
Exhibition Tear-Down: Wed, 4 December, 5pm
Exhibition Booths Set Up & Tear Down
EXHIBITION SET UP & TEAR DOWN TIMINGS:
Exhibition Set-up: Tuesday 23 June, 12pm onwards (Detailed schedule will be sent to you closer to the event date)
Exhibition Tear-Down: Thursday, 25 June, 5pm onwards.
For more information, please email jerin@beyondactiv.com
Equipment & Material Deliveries
- Delivery Label – Fill in and paste the label on every box to be delivered to the Sofitel Sydney Wentworth.
- Delivery Collection – Fill in and paste the label on every box to be collected.
- Exhibitor Information Pack – Please share the hotel exhibitor manual with your delivery/ contractor partners for information on delivery, parking, storage and more.
FAQs
There is no physical ticket for this event. Once your registration is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badges.
Each sponsor/exhibitor has a specific number of tickets allocated. Please email your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) with the details of each attendee as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
Each sponsor/exhibitor has a specific number of tickets allocated. To check how many tickets your organisation has allocated please contact your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) directly.
Yes, as a sponsor we can offer a discount for you to bring a bigger team. Please contact your account manager (Atiqah, Blair, Crystal, Jolin, or Sara – see contact details below) and they will give you a discount code.
Yes, you can transfer your ticket to someone else. Please email your account manager (Atiqah, Blair, Crystal, Jolin, or Sara – see contact details below) with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
You are free to dress up the allocated 3m by 3m space in any way you would like. There is no shell scheme provided. Please reach out to ashley@beyondactiv.com to be connected with our Official Contractor.
- 1 basic 5amp power socket
- 1 trestle table, and 2 banquet chairs
- NO additionals like cocktail tables, bar stools etc. provided. All additional furniture has to be rented through our Official Contractor or brought in on your own.
Exhibition Set-up: Tuesday 23 June, 12pm onwards (Detailed schedule will be sent to you closer to the event date)
Exhibition Tear-Down: Thursday, 25 June, 5pm onwards.
For more information, please email jerin@beyondactiv.com
Each exhibitor is entitled to 2 banners for display. Drop them off at the Registration table when you arrive and the Operations team will help display them. Location will be determined solely by the Operations team. If you have gift bags or schwag to distribute, please reach out to ashley@beyondactiv.com for display opportunities.
WiFi is allocated to attendees laptops and phone usage. All Exhibitors will need to purchase a separate router for internet capabilities with our Official Contractor. Please reach out to ashley@beyondactiv.com for more information.
Book Your Discounted Accommodation
at Hilton Anatole Now Before Rooms Sell Out.
Want to Sponsor, Exhibit Or Speak at this Event?
