2026 Beyond Activ World – RESOURCES

IMPORTANT INFO FOR ATTENDEES, SPEAKERS, SPONSORS & EXHIBITORS

We are truly thankful for your support of our 2026 Beyond Activ World, an event tailored for the health, fitness, wellness, hospitality, sports and leisure industries. Below you’ll find all event-related information; venue details, event timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms, social media banners, and other materials to promote your involvement at the event.

FOR ATTENDEES

Save the Date

Firstly, let’s save the date!

Add to Calendar

Dates & Venue

10 – 11 Feb 2026
Fairmont Riyadh
Business Gate Qurtubah Area, Riyadh
11552, Saudi Arabia
Click Here For Map

Your Visa To Enter Saudi Arabia

*** To visit Saudi Arabia, you must buy an online eVisa ***

The eVisa is a one-year, multiple entry visa, allowing tourists to spend up to 90 days in the country. The tourist visa allows you to take part in tourism-related activities such as, (business) events and leisure. All eligible countries are highlighted here: https://visa.visitsaudi.com.
If your country is not in the list, you must contact your nearest Saudi Arabia Embassy for more details.

Please click on this link now to buy your eVisa: https://www.visitsaudi.com/en/travel-regulations

N.B. PLEASE APPLY FOR YOUR VISA AT LEAST TWO WEEKS BEFORE OUR EVENT

Discounted Hotel Accommodation

Madareem Hotel

We’ve partnered with Madareem Hotel to offer you a more cost-effective accommodation option. The hotel is just a 5–10 minute Uber ride from the Fairmont. You can book your room here: https://hotelmadareem.com/booking/

For direct accommodation enquiries please contact the Fairmont team at: RIY.Reservations@Fairmont.com

Tips to Ensure You a Great Event

View the final agenda online to pick the sessions you wish to attend
Book your discounted accommodation at Madareem Hotel before rooms sell out.
Get your visa to enter into Saudi Arabia ahead in advance –https://visa.visitsaudi.com/
View the attendee list online to see what other companies you will meet there (it will be published from December onwards so please check back then)
Bring business cards so you can exchange them with other attendees
Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can find you there.
If you can no longer join us as a VIP attendee, for any part of the event, including dinner, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.

Event Timings

MON 9 FEBRUARY

6.00PM – 9.00PM: Leejam Welcome Dinner

TUESDAY 10 FEBRUARY

8.00AM – 9.00AM: Delegate Registration and Opening of Experience Zone
9.00AM – 5.00PM: Opening of Conference Stages
5.00PM – 6.00PM: VIP Networking Reception and World Awards Ceremony

WEDNESDAY 11 FEBRUARY

8.00AM – 9.00AM: Delegate Registration and Opening of Experience Zone
9.00AM – 4.30PM: Opening of Conference Stages
4.30PM – 5.00PM: Bon Voyage Networking

Dress Code

9 Feb (Leejam Welcome Dinner): Business smart, smart casual

10 – 11 Feb (Leadership Summit and Innovation & Investment Summit): Business smart, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no shorts, open shoes or flips flops.

Floorplan

Above is the floorplan for the venue so you can visualise the event and its set-up. We will have more information on the exhibitor list in the next few weeks.

Connect with other attendees - Tell them you're attending too!

We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/emea

Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.

" I'm looking forward to attend Beyond Activ EMEA over 12 - 13 February 2025 in Riyadh, Saudi Arabia! Let's connect if you are attending too! I can't wait to hear from their incredible line-up of experts and meet EMEA's most influential industry leaders there. You can check the agenda and speaker list here: https://beyondactiv.com/events/emea/”

FAQs

How do I access my ticket(s)?

There is no physical ticket for this event. Once your purchase is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. Show the digital invoice on your mobile device at the registration desk onsite to collect your badge.

Can I transfer my ticket to someone else?

Yes, you can transfer your ticket to someone else. Please email Sara at sara@beyondactiv.com with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

Can I get a refund if I can't attend the event?

No, we have a no refund policy unless the event is cancelled. However, we will issue you a credit(s) for you to attend another Beyond Activ event of your choice.

What if the event is cancelled or rescheduled?

If an event is cancelled, you will be refunded in accordance with our refund policy. If the event is rescheduled, your ticket will remain valid for the new date. You will be notified by email with all the details.

What if I can't attend the event after purchasing tickets?

If you are unable to attend, you can transfer the ticket to someone else in your organisation or you will receive credits to attend another Beyond Activ event of choice. In this case, please email sara@beyondactiv.com.

What to do if I have severe allergies?

Please email Ashley at ashley@beyondactiv.com informing us of your allergy so we can ensure there is suitable food for you.

Can I register and buy a ticket at the event? 

Yes head down to our registration counter and you can get a ticket there. You will receive your VIP badge on the spot.

Where do I go to check in?

Head down to our registration counter at our event to check-in. Do have your confirmation email ready with you.

Will conference sessions be recorded?

No, our conference sessions will not be recorded. We encourage you to attend in person to maximise your networking and learning experience!

What is included in my event/ticket registration?

Your ticket grants you full access to all networking sessions, F&B, panel discussions and exhibition hall.

Do you offer a one-day pass?

No, we do not offer a one-day pass at this time. However, if you can only attend one day, we can offer you a revised ticket rate. Please email sara@beyondactiv.com for this request.

What is the dress code?

Business casual, casual or athleisure. Your comfort is key. 

Do you have non-VIP tickets available?

We do not offer non-VIP tickets at this time.

I have purchased a ticket but have not received my confirmation email yet. Who do I contact?

Please email day@beyondactiv.com

Is there food provided at the event?

Yes, lunch and tea time snacks will be provided during the hourly breaks throughout the event.

Who is attending the event?

You may view the full attendee list by clicking the ATTENDEE LIST tab above

Which level is the event at?

The event is held at the Fairmont Marasem Ballroom on the Ground Floor.

How do I book discounted accommodation?

We’ve partnered with Madareem Hotel to offer you a more cost-effective accommodation option. The hotel is just a 5–10 minute Uber ride from the Fairmont. You can book your room here: https://hotelmadareem.com/booking/

Is there an event app?

No, we do not have an app. You may refer to the full event agenda here: https://beyondactiv.com/events/world/agenda/

I can’t pay by credit card; is there an alternate payment method?

You can pay by PayPal or bank transfer, please contact sara@beyondactiv.com for more details.

FOR SPONSORS & EXHIBITORS

Very Important - Next Steps, Collaterals & Timelines

Please diarise and action these points in the coming weeks and where relevant email your designated account manager with the below information (if you haven’t done so) by Friday 9th January:

High-resolution picture and bio of your designated speaker(s)
60-sec promo video (landscape, 16:9 ratio, mp4 file)
Details (name, email, job title and phone number) of your designated colleague attending the event
A list of companies you would like to see at the festival. We will invite them and ensure they are present at the event.
If any of your guests have any dietary requirements, please let me know in due time.
Book your discounted accommodation at Madareem Hotel before rooms sell out.
Please ensure you (and your company) post your speaker and/or sponsor/exhibitor banners (these will be sent to you via email) on your business/social media channels to shoutout your involvement.
Please contact jerin@beyondactiv.com for any enquiries.

Book Your Discounted Hotel Accommodation

Fairmont Riyadh is a luxurious five-star hotel where the Fairmont renowned brand embraces the local culture of Saudi Arabia. Our luxury hotel is located in the Business Gate Complex with direct access to more than 60 corporates. Fairmont Riyadh is the nearest luxury hotel from King Khaled international airport (Riyadh Airport). Most activities in the Festival (its conference, networking reception and exhibition) will be held here. Use the below link to book your discounted hotel accommodation at the event venue for this exciting week.

To secure Beyond Activ’s special rate at Fairmont Riyadh, please book your rooms here: https://www.idem.events/r/2025-beyond-activ-emea-ab202a5c

We advice you to book your room now before they sell out.

For direct accommodation enquiries please contact the Fairmont team at: RIY.Reservations@Fairmont.com

Submit by 9th January - 60-sec Promo Video

Add to Calendar

We will loop around a montage of sponsor videos on large screens to increase your brand visibility during the event. If you want your video to be included, please send your mp4 file to your designated account manager.

Specifications: Your video should be ~60 seconds in length, 16:9 ratio and in MP4 format.

Submit by 9th January - List of Colleagues Attending the Event

Add to Calendar

Please email your designated account manager with (1) full name, (2) email, (3) job title and (4) phone number of your colleagues attending the event. Every sponsor is entitled to a specific number of tickets. To find out how many tickets you have, please contact your account manager.

Exhibition Booths Building & Tearing

Please connect your preferred contractor with jerin@beyondactiv.com.

EXHIBITON BUILD UP & TEAR DOWN TIMINGS:

Exhibition Build-up: Monday, 9 February, 12:00PM – 10:00PM (We will have a schedule with the exact bump in time sent out closer to the event date.
Exhibition Tear-Down: Wednesday, 11 February, 06:00PM – 10:00PM

If you have any questions please email jerin@beyondactiv.com

Equipment Material Deliveries

Deliveries to the venue will only be accepted 24 hours before the event start date and must be collected within 24 hours after the conclusion of the event. Please email us with your delivery/ collection requirements and we will send you the relevant forms – jerin@beyondactiv.com

FAQs

How do we access our tickets?

There is no physical ticket for this event. Once your registration is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. Show your digital invoice on your mobile device at the registration desk onsite to collect your badges.

How can I get my team registered to attend?

Each sponsor/exhibitor has a specific number of tickets allocated. Please email your account manager (Amir, Atiqah, Blair, Jolin or Sara – see contact details below) with the details of each attendee as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

How many tickets do we have as a sponsor?

Each sponsor/exhibitor has a specific number of tickets allocated. To check how many tickets your organisation has allocated please contact your account manager (Amir, Atiqah, Blair, Jolin or Sara – see contact details below) directly.

Can I get additional tickets for our team?

Yes, as a sponsor we can offer a discount for you to bring a bigger team. Please contact your account manager (Amir, Atiqah, Blair, Jolin or Sara – see contact details below) and they will give you a discount code.

If any of us can’t make it, can we transfer the ticket to someone else?

Yes, you can transfer your ticket to someone else. Please email your account manager (Amir, Atiqah, Blair, Jolin or Sara – see contact details below) with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.

What am I getting at the booth space/ is there a shell scheme booth provided?

You are free to dress up your allocated space in any way you would like. There is no shell scheme provided. Please connect your preferred contractor to jerin@beyondactiv.com

1 basic 5amp power socket
1 trestle table, and 2 banquet chairs
No additionals like cocktail tables, bar stools etc. are provided. All additional furniture has to be brought in on your own.

Set up/ Teardown time:

Exhibition Build-up: Monday, 9 February, 12:00PM – 10:00PM (We will have a schedule with the exact bump in time sent out closer to the event date.

Exhibition Tear-Down: Wednesday, 11 February, 06:00PM – 10:00PM

I have additional marketing materials I would like to showcase:

Each exhibitor is entitled to 2 banners for display. Drop them off at the Registration table when you arrive and the Operations team will help display them. Location will be determined solely by the Operations team. If you have gift items to distribute, please reach out to ashley@beyondactiv.com for display opportunities.

I need internet access for my booth, is there free WiFi?

WiFi is allocated to attendees laptops and phone usage. All exhibitors will need to purchase a separate internet line with the Fairmont Hotel. Please reach out to jerin@beyondactiv.com for more information.