2025 Info & RESOURCES
معلومات هامة للمشاركين، المتحدثين، الرعاة والعارضين
We are truly thankful for your support of our 2025 Beyond Activ Americas, the must attend event for health, fitness, wellness, hospitality & leisure. Below you’ll find all event-related information; venue details, event timings, guest tickets, exhibition booths and floorplan, venue delivery information and forms and promotional banners to promote your involvement at the event.
للمشاركين
احفظ التاريخ
Dates and Venue info
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2 - 3 October 2025
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Hilton Anatole (Tower Entrance)
2201 Stemmons Freeway, Dallas, TX 75207, TX, USA -
انقر هنا لعرض الخريطة
إقامة فندقية مخفضة السعر
Book Your NYC Accommodation Now – Our Hotel Block at Marriott Marquis is Sold Out. You Can Still Book Accommodation directly at the Marriott Marquis or at the nearby Millennium Broadway. Links Below.
Book Marriott – https://www.marriott.com/en-
Book Millennium – https://www.millenniumhotels.
إقامة فندقية مخفضة السعر
We encourage all visiting and international delegates to stay at the Hilton Anatole. By staying at this hotel, you’ll maximize your experience during the event and its associated networking functions.
We have secured a limited number of discounted rooms at the Hilton Anatole, to secure yours , please go to: https://book.passkey.com/e/50938612
نصائح لضمان تجربة رائعة في الحدث
- View the agenda online to pick the sessions you wish to attend
- Book your accommodation at Hilton Anatole before rooms sell out.
- You will need either an Electronic System for Travel Authorisation (ESTA) visa waiver or a visa to enter or transit the USA as a visitor. Please apply for your visa in advance.
- View the attendee list online to see what other companies you will meet there.
- أحضر بطاقات العمل الخاصة بك لتتمكن من تبادلها مع المشاركين الآخرين.
- Post this banner on LinkedIn, Instagram and/or your preferred social media channel to let other attendees know they can also find you there. Connect now!
- If you can no longer join us as a VIP attendee, for any part of the event, including reception, please email day@beyondactiv.com and esther@beyondactiv.com and let us know.
مواعيد الحدث
WEDNESDAY 1st OCTOBER
12.30PM – 2.30PM: Cooper Aerobics Club Tour & Experience.
5.00PM – 7.00PM: Icebreaker Reception
THURSDAY 2nd OCTOBER
8.00AM – 9.00AM: Delegate Registration
8.00AM – 5.00PM: Beyond Health Stage Open
9.00AM – 5.00PM: Beyond Business Stages Open
9.15AM – 5.00PM: Beyond Connections Open (1-on-1 Meetings)
5.00PM – 6.00PM: Americas Awards of Excellence – Networking Reception
6.00PM – 7.00PM: Americas Awards of Excellence Ceremony
FRIDAY 3rd OCTOBER
8.00AM – 9.00AM: Delegate Registration
8.00AM – 3.00PM: Beyond Leadership Stage Open
9.00AM – 3.00PM: Beyond Fitness & Wellness Stages Open
9.15AM – 3.00PM: Beyond Connections Open (1-on-1 Meetings)
3.00PM – 4.00PM: Bon Voyage Reception
4.30PM onwards: Exhibition Tear Down
قواعد اللباس
1 Oct Daytime (Dallas Club Tours & Experiences): Comfortable clothes and athleisure is recommended, especially if you are planning to workout.
2 – 3 Oct Daytime (Conference Stages): Business casual, casual or athleisure. Your comfort is key. However, given the air-con exposure all day we would suggest no (tiny) shorts, open shoes or flips flops.
2025 Floorplan & Exhibition Opportunities
We have a limited number of exhibition opportunities to choose from and 2 space types to choose from (1) 20ft x 10ft and (2) 10ft x 10ft. We operate an open plan exhibition to ensure an experiential environment. Each space comes with 1 powerpoint. All additional fabrication, installation and power requirements must be purchased through our event management company. Please contact us directly for all exhibition opportunities and costs, using our contact details below.
2024 Floorplan
Connect with other attendees - Tell them you're attending too!
We have created images for you to shoutout your attendance and connect with other attendees. Below are different banner sizes for your website, newsletter, blogs or social media posts. Please link these banners to https://beyondactiv.com/events/americas
Here is a suggested text you can use for your post. Feel free to tag our team members and @Beyond Activ on LinkedIn or @beyond_activ on Instagram. Our hashtag is #beyondactiv.
" I'm looking forward to attending Beyond Activ Americas over 2 - 3 October in Dallas, USA! Let's connect now if you will be there too. If you haven't booked your ticket yet and you are considering to join, you can view their impressive speaker line-up and agenda here: https://beyondactiv.com/events/americas/”
FAQs
There is no physical ticket for this event. Once your purchase is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badge.
Yes, you can transfer your ticket to someone else. Please email Sara at sara@beyondactiv.com with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
No, we have a no refund policy unless the event is cancelled. However, we will issue you a credit(s) for you to attend another Beyond Activ event of your choice.
If an event is cancelled, you will be refunded in accordance with our refund policy. If the event is rescheduled, your ticket will remain valid for the new date. You will be notified by email with all the details.
If you are unable to attend, you can transfer the ticket to someone else in your organisation or you will receive credits to attend another Beyond Activ event of choice. In this case, please email sara@beyondactiv.com.
Please email Ashley at ashley@beyondactiv.com informing us of your allergy so we can ensure there is suitable food for you.
Yes head down to our registration counter and you can get a ticket there. You will receive your VIP badge on the spot.
Head down to our registration counter at our event to check-in. Do have your confirmation email ready with you.
No, our conference sessions will not be recorded. We encourage you to attend in person to maximise your networking and learning experience!
Your ticket grants you full access to all networking sessions, onsite F&B, panel discussions and exhibition hall.
No, we do not offer a one-day pass at this time. However, if you can only attend one day, we can offer you a revised ticket rate. Please email sara@beyondactiv.com for this request.
Business casual, casual or athleisure. Your comfort is key.
We do not offer non-VIP tickets at this time.
Please email day@beyondactiv.com
Yes, lunch and tea time snacks will be provided during the hourly breaks throughout the event.
You may view the full attendee list by clicking the ATTENDEE LIST tab above
The event is at the Lobby Level. Alight at the Tower Entrance and walk towards the Trinity Complex.
Visit the link here for discounted accommodation: https://book.passkey.com/e/50938612
Yes there will be an event app. Please stay tuned to our email announcement soon!
You can pay by PayPal or bank transfer, please contact sara@beyondactiv.com for more details.
No, there is no free WiFi at the Hilton, please have your own data plan ready. Overnight guests at the Hilton would have access to basic connection for internet browsing and emails.
للرعاة والعارضين
***هام جدًا - الخطوات التالية، المواد الداعمة، والجداول الزمنية***
Please diarise and action these points in the coming weeks and where relevant email your account manager with the below information (if you haven’t done so) by the 31st July:
- صورة عالية الدقة والسيرة الذاتية للمتحدث(ين) المعينين لديكم.
- 60-sec promo video (landscape, 16:9 ratio, mp4 format)
- Details of your designated colleagues to attend the event -(1) name, (2) email, (3) phone number and (4) job title
- قائمة بالشركات التي ترغب في رؤيتها في المهرجان. سنقوم بدعوتهم وضمان حضورهم في الحدث.
- إذا كان لدى أي من ضيوفكم متطلبات غذائية خاصة، يرجى إبلاغي بذلك في الوقت المناسب.
- Discounted rooms at our hotel block sell out early. Book discounted accommodations for your colleagues attending the event at Hilton Anatole before rooms sell out.
- For Exhibitors only – Once you confirm your participation, we’ll connect you with our partner contractor, TStream Events. You can view their catalogue here, and find more details in the Exhibitor Contractor section below.
- Please ensure you (and your company) post your speaker and/or sponsor/exhibitor banners (below) on your business/social media channels to shoutout your involvement.
إقامة فندقية مخفضة السعر
We encourage all visiting and international delegates to stay at the Hilton Anatole. By staying at this hotel, you’ll maximize your experience during the Festival and its associated networking functions.
We have secured a limited number of discounted rooms at the Hilton Anatole, to secured yours please go to: https://book.passkey.com/e/50938612
Submit by 31st July - 60-Sec Promo Video
سنقوم بعرض مونتاج متكرر من مقاطع فيديو الرعاة على الشاشات الكبيرة، وذلك لزيادة ظهور علامتكم التجارية خلال الفعالية. إذا كنتم ترغبون في إدراج الفيديو الخاص بكم، يرجى إرسال ملفكم بصيغة MP4 إلى الشخص المكلّف من قِبل شركتكم.
المواصفات: يجب أن يكون طول الفيديو حوالي 60 ثانية، بنسبة عرض إلى ارتفاع 16:9، وبصيغة MP4.
Submit by 31st July - List of Colleagues Attending the Event
يُرجى إرسال قائمة بأسماء الزملاء الذين سيحضرون الفعالية إلى الشخص المكلّف من قِبل شركتكم عبر البريد الإلكتروني، مع ذكر البيانات التالية لكل زميل (1) الاسم الكامل، (2) البريد الإلكتروني، (3) المسمى الوظيفي، (4) رقم الهاتف يحق لكل راعي الحصول على عدد محدد من التذاكر. لمعرفة عدد التذاكر المتاحة لكم، يرجى التواصل مع الشخص المكلّف من قِبل شركتكم.
Exhibitor Contractor
- 3m x 3m space (no shell scheme provided)
- 1 x 5amp power supply for basic laptop/ phone charging
- All furniture (tables, chairs, cocktail rounds etc.) have to be ordered through TStream
Exhibition Booths Design, Building & Cost
Please find the attached Exhibitor Manual with all the information and costs associated with booth design and build for the different space sizes. It also includes prices on material handling, storage and logistics.
For exhibitors who want specific fabrication, design, or banners printing, please contact our contractor, (Mr) Ryan Connors at ryanc@csiworldwide.net or (Miss) Allie Wrede alliew@csiworldwide.net as soon as possible so they can assist you with your exhibition/set up requirements. Please add ashley@beyondactiv.com and jolin@beyondactiv.com to help you and your team coordinate.
If you have a preferred contractor, please connect them with ashley@beyondactiv.com and she will follow up with the necessary set up instructions.
ELECTRICAL AND INTERNET/WIFI NEEDS:
Electrical / Power Needs: Every exhibition booth is provided with 1 standard 500 Watt electrical point (sufficient for laptop charging/monitor display only). If you have specific power requirements for equipment, please send to Ashley (ashley@beyondactiv.com).
Wifi/Wired Internet Needs: The hotel does not provide wifi. If you need wifi/dedicated wired internet lines, please send Ashley (ashley@beyondactiv.com) your specific requirements.
EXHIBITION BUILD UP & TEAR DOWN TIMINGS:
- Exhibition Build-up: Tuesday, 17th September 2024 3AM – 7AM (We will have a schedule with the exact bump in time sent out closer to the event date)
- Exhibition Tear-Down – Wednesday, 18th February 2024, 2PM – 5PM
Equipment & Material Deliveries
All shipments will have to be pre-arranged with Hilton Anatole’s FedEx team. Please contact Jerin at jerin@beyondactiv.com for assistance.
FAQs
There is no physical ticket for this event. Once your registration is confirmed, you will receive a Ticket Confirmation Invoice in your email inbox. Please save this email. You can choose to print it or show the digital invoice on your mobile device at the registration desk onsite to collect your badges.
Each sponsor/exhibitor has a specific number of tickets allocated. Please email your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) with the details of each attendee as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
Each sponsor/exhibitor has a specific number of tickets allocated. To check how many tickets your organisation has allocated please contact your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) directly.
Yes, as a sponsor we can offer a discount for you to bring a bigger team. Please contact your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) and they will give you a discount code.
Yes, you can transfer your ticket to someone else. Please email your account manager (Atiqah, Blair, Crystal, Jolin or Sara – see contact details below) with the new ticket holder details as follow: (1) Full Name, (2) Job Title, (3) Email Address, (4) Phone Number and (5) Company Name.
You are free to dress up the allocated 3m by 3m space in any way you would like. There is no shell scheme provided. Please reach out to jerin@beyondactiv.com to be connected with our Official Contractor.
- 1 x 5amp power supply for basic laptop/ phone charging
- All furniture (tables, chairs, cocktail rounds etc.) have to be ordered through TStream
Each exhibitor is entitled to 2 banners for display. Drop them off at the Registration table when you arrive and the Operations team will help display them. Location will be determined solely by the Operations team. If you have gift bags or schwag to distribute, please reach out to ashley@beyondactiv.com for display opportunities.
There is no free WiFi at the event. If you require internet access for your showcase, please contact jerin@beyondactiv.com to place your orders before 27 August 2025.
Book Your Discounted Accommodation
at Hilton Anatole Now Before Rooms Sell Out.
هل ترغب في الرعاية أو العرض أو التحدث في هذا الحدث؟
